Service
Dext Implementation
Automate receipt and invoice capture properly. We set up Dext to do the heavy lifting — extracting data, posting transactions and replacing the paper pile on your desk.
Inside 30 days, your paperwork captures itself.
Service overview
Dext set up properly eats 70% of your data entry.
Dext is the standard for receipt and invoice capture in modern bookkeeping — but only if it’s set up properly. Categorisation rules, supplier mapping, approval workflows, multi-user permissions. Done right, Dext eats 70% of your data-entry time. Done badly, it creates more work than it saves. We set it up properly.
Why it matters
Capture, categorise, done
Capture anywhere
Photo, email, scan, mobile app, drag-and-drop.
90%+ auto-categorisation
AI plus our manual rules library.
No more paper
Receipts live in Dext, attached to every transaction in Xero or QuickBooks.
Approval workflows
Multi-user approval, audit trail, signed-off before posting.
Expenses too
Employee expense capture via the mobile app.
HMRC-compliant storage
Digital copies meet HMRC’s record-keeping requirements.
Everything you’d expect, plus the controls most providers miss.
Installing the app is the baseline. The real value is supplier rules, clean coding and a capture habit your whole team follows.
How it works
Our process
Discovery
We review your current process, transaction volumes and supplier base.
Design
We design the rules library and approval workflow.
Configure & connect
Dext set up, rules loaded, accounting platform connected.
Train & rollout
Team training, mobile app deployment, 30 days of aftercare.
Is this you?
Who it’s for
Businesses processing more than 50 invoices or receipts per monthTeams with multiple people incurring expenses on company cardsConstruction firms wanting subcontractor invoice capture and approvalHospitality and retail businesses with high-volume supplier invoicesAnyone whose accountant or bookkeeper is still typing receipts manuallyPackages designed around your business
Questions
Frequently asked questions
How much does Dext cost?
Subscription cost from Dext directly (typically £15–£25 per month per business). Our setup fee is usually £500–£1,500 depending on complexity.
What's the difference between Dext and AutoEntry?
Similar tools. Dext is our default, AutoEntry works fine too. We use both.
Can Dext handle subcontractor invoices?
Yes — particularly useful in construction for CIS-related capture.
Will my team actually use it?
With proper rollout, yes. We deliver training and embed it into your workflow rather than just installing it and leaving you to it.
What about expense reports?
Yes — the Dext mobile app handles employee expenses and integrates with your payroll if needed.
Get started
Stop typing receipts
Free 30-minute call. We’ll scope the work, look at your transaction volume and quote a fixed setup fee.
Client reviews
What our clients say
★★★★★
We’ve been using Better Bookkeeping for our accounting needs, and the service has been exceptional from start to finish. Their team is professional, reliable, and always willing to go the extra mile to ensure everything is accurate and up-to-date. As a business owner, having peace of mind when it comes to finances is invaluable, and Better Bookkeeping delivers just that. They are incredibly organized, approachable, and quick to respond to any queries. I highly recommend them to anyone looking for a top-quality bookkeeping and accounting service. Five stars all the way!
★★★★★
We have been using Mike & the team for over a year now and are very happy with the help & support they have given us along the way. They are always responsive to phonecalls & emails, being really helpful at every step. I have no hesitation in recommending them.
