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Cloud Migrations

Moving from desktop accounting to the cloud — done properly, with no lost data, no business disruption and your team trained from day one.

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What changes

Inside 30 days, you’re off the old system.

01Day 1
Your migration scoped
We review your current software, data quality, history and what needs to move.
02Week 1
New system built
Chart of accounts, VAT, feeds and users configured in your new cloud platform.
03Week 2
Data migrated and checked
Balances, history and open items brought across and reconciled to the old system.
04Month 1
Old system switched off
Team trained, first month-end run in the cloud and the old licence cancelled.

Service overview

A software switch is a chance to redesign the back office.

Sage 50, QuickBooks Desktop, Excel-based ledgers — they all have one thing in common: they’re the past. Moving to the cloud isn’t just a software switch; it’s a chance to redesign how your back office runs. We handle the full migration: data, processes, app stack, team training. No more paying for desktop licences. No more lost files. No more “the laptop died and we’ve lost a year of records”.

Why it matters

Migration without the horror stories

Zero data loss

Full historical transaction migration with audit trail.

No business disruption

We work alongside your existing system until cutover.

Modern app stack

Connected tools that replace manual workflows.

Team training

Live training included, not just a hand-over PDF.

MTD-compliant

Cloud means you’re MTD-ready by default.

End of desktop licences

No more annual licence renewals or “year X” upgrade costs.

What’s included

Everything you’d expect, plus the controls most providers miss.

Moving the data is the baseline. The real value is a clean cut-over, verified balances and a team that never wants to go back.

Talk to us about scope
Operational Controls
The controls that make a migration safe and clean.

Pre-migration audit
Data quality, VAT position and open items reviewed before anything moves.

Verified balances
Trial balance, debtors and creditors agreed between old and new systems.

History preserved
Transaction history brought across or archived so nothing is lost.

Parallel checks
Old and new run side by side until you’re confident.

Clean cut-over
A clear switch date, with feeds and integrations live from day one.

Team training & handover
Your team trained on the new system, with SOPs to match.

How it works

Our process

01

Scoping

We audit your current system, transaction volumes and process gaps.

02

Design

We design the destination setup (platform, chart, app stack, workflows).

03

Migrate

Data brought across, configurations built, parallel run begins.

04

Cutover & train

Old system retired, training delivered, 60 days of aftercare.

Is this you?

Who it’s for

Businesses still on Sage 50 / Sage Line 50 / Sage Instant
QuickBooks Desktop users (no longer supported in the UK)
Excel-based ledger users who’ve outgrown spreadsheets
Businesses whose desktop file lives on one machine and is a single point of failure
Companies failing MTD compliance because of their software
Packages

Packages designed around your business

Every business is different. The packages below provide a guide to our most common service levels, with final pricing tailored to your specific requirements.
Starter
Foundation
£350–£600 / month
For businesses that need reliable bookkeeping, VAT compliance and accurate financial records.
✓Weekly bookkeeping
✓Bank reconciliations
✓Receipt capture
✓Payroll for up to 10 employees
✓VAT-ready records
✓Monthly reports
MOST POPULAR

Growth
Growth
£600–£1,500 / month
For growing businesses that need better visibility, payroll support and regular financial reporting.
✓Everything in Foundation
✓Payroll for up to 25 employees
✓Monthly management reports
✓Cashflow support
✓Regular review meetings
Scale
Outsourced Finance Team
£1,500+ / month
For businesses that need a dedicated finance function without the cost of an in-house team.
✓Everything in Growth
✓Daily bookkeeping
✓Payroll for 25+ employees
✓Budgeting and forecasting
✓Cashflow management
✓Board and management reporting
All prices excluding VAT. Final scope agreed after a discovery call.

Questions

Frequently asked questions

Fixed-fee, typically £1,500–£5,000 depending on complexity and historical volume. Some genuinely complex migrations go higher.

Standard migration is 3–6 weeks end-to-end with a 1-month parallel run before cutover.

Yes — typically the last 2–3 years in full, plus opening balances for earlier years. We’ll discuss the trade-offs at scoping.

Yes — and usually much faster than from your desktop system. Cloud platforms give your accountant their own login.

We work with what’s available. Sometimes that means a partial migration with manual top-ups. We’ll be honest about what’s possible during scoping.

Get started

Move to the cloud — properly

Free 30-minute scoping call. We’ll review your current setup and quote a fixed fee.

Request a Discovery Call

Typically replies inside 1 working hour

Client reviews

What our clients say

Google★★★★★

Better book keeping have been great. Mike and his team saved me countless days of work. Having extensive experience with QuickBook, they were able to resolve my initial problems. And have since taken over many responsibilities including VAT returns. They are easy to work with and offer valuable advice.

LHVijay JoshiGoogle review
Google★★★★★

Mike at Better Bookkeeping Solutions Ltd is brilliant, friendly, approachable and very supportive. He is always at hand to help and offers guidance and no job is too much trouble. Recently, we set up our organisation and needed expertise bookkeeping support, Mike was recommended to us and I can see why, we haven’t looked back since. Thank you Mike and your team for your ongoing support and top notch customer service. 10/10

DMT SinghGoogle review