Nurseries

Cloud bookkeeping for nurseries and childcare providers.

Bookkeeping support for nurseries and childcare businesses dealing with parent fees, funding income, Tax-Free Childcare, childcare vouchers, Famly, Jibble, payroll, pensions, supplier bills, staff costs and management reporting. We help keep records organised, deadlines under control and financial information easier to rely on.

Request a Discovery Call What We Handle

✓Funding, Occupancy & Payroll Support
Funding income, parent payments, rotas, staffing costs and nursery reporting.

Nursery bookkeeping challenges

Nursery bookkeeping problems we help bring under control.

Nursery bookkeeping can quickly become difficult when parent invoices, funded hours, Tax-Free Childcare payments, childcare vouchers, aged receivables, payroll, staff timesheets and supplier bills are not tracked clearly. We help bring those moving parts into one organised process, so owners and managers can see what has been billed, what is still owed and whether the numbers are reliable.

Parent invoices fall out of sync

Parent invoices, funded hours, extra sessions and late changes need to be recorded properly so the fees charged match the childcare provided.

Aged receivables become unreliable

Parent payments, childcare vouchers, Tax-Free Childcare and direct debits need to be matched clearly so outstanding balances do not become misleading.

Fees are missed for services provided

Extra sessions, meals, late pick-ups, funded-hour shortfalls and ad hoc charges can be missed if the invoicing process is not reviewed regularly.

Funding and voucher income is hard to track

Local authority funding, free childcare hours, childcare vouchers and Tax-Free Childcare payments need to be recorded separately from parent fees.

Timesheets and staff costs take too long to manage

Staff hours, overtime, payroll changes and pension costs can become time-consuming without a clear process or tools such as Jibble.

Reports do not show the full picture

Management reports need to show income, staff costs, overheads, outstanding fees and profitability clearly, otherwise decisions are made without reliable numbers.

What we handle

Nursery bookkeeping support for fees, funding, payroll and reporting.

We support nurseries and childcare providers with the bookkeeping processes that matter most, including parent fee reconciliation, funded hours, voucher income, invoicing, aged receivables, payroll, pensions, staff timesheets, supplier bills and management reporting. Everything is handled through a clear process, with regular review points and practical reporting.

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Parent Fee Reconciliation

Parent invoices, direct debits, Tax-Free Childcare payments, childcare vouchers and outstanding balances reconciled clearly to the accounting software.

Famly App Support

Support with parent fee records, invoicing information and nursery income reports from Famly, helping reduce manual invoicing and improve monthly bookkeeping.

Aged Receivables & Debtor Review

Outstanding parent balances, historic debtors and unpaid fees reviewed so aged receivables are easier to understand and act on.

Funding Income Tracking

Local authority funding, free childcare hours and termly income recorded separately from parent fees for clearer reporting.

Payroll, Staff Costs & Jibble

Payroll, pensions, staff hours, timesheets and Jibble records reviewed to support cleaner payroll processing and staff cost reporting.

Management Reporting

Monthly reporting to help understand parent income, funding income, staff costs, overheads, outstanding fees and profitability.

Client snapshot

Nursery bookkeeping streamlined across parent fees, debtors and staff timesheets.

A group of three nurseries came to us after their full-time in-house finance assistant retired. Parent invoicing was being handled manually, with income, funding, supplier bills, daily bookkeeping and payroll information spread across different processes. We reviewed the setup, supported the move to the Famly app, introduced Jibble for staff timesheets and created a clearer monthly process for fees, funding, debtors, payroll and reporting.
Client name withheld for confidentiality.

3 nurseriesBookkeeping process standardised across multiple settings

£10,800 savedAnnual daily bookkeeping costs reduced after process improvements

38 historic debtorsOld parent balances reviewed and cleaned up

12 hours savedMonthly timesheet collation reduced using Jibble

Get started

Request a Discovery Call.

A free 30-minute call to talk through your current bookkeeping setup, the challenges specific to your sector, and what we’d do differently.